Using the booking system

1. Calendar Views

When you navigate to the Calendar section from the main menu, you have three main views:

• Upcoming: (Default View) Lists all your scheduled future appointments chronologically.

  

• Past: Lists appointments that have already occurred.

  

• Calendar: Shows a traditional monthly calendar view displaying your scheduled events.

  

• How to Find and Share Your Link:

  1. Go to the Calendar section.

  2. At the top of the "Upcoming" tab, you'll see your Calendar URL (e.g., https://calendars.huboneos.com/yourname).

     

  3. You can copy this URL and share it directly with clients for booking.

  4. (Optional) To customize the ending part of the URL (the "slug"), click Edit calendar and modify the URL field under General Settings.

     

3. Adding Custom Meeting Links to Invitations

You can now automatically include your preferred video conferencing link (like Google Meet, Zoom, Teams, etc.) in the calendar invitations sent out when someone books an appointment.

• Benefit: Saves you from manually adding the meeting link each time. The correct link is included automatically for the client.

• How to Add Your Meeting Link:

  1. Go to the Calendar section.

  2. Click the Edit calendar button near the top right.

     

     
     Ensure you are on the General Settings tab.

  3. Scroll down to the Meeting Link field.

     

  4. Paste your permanent meeting URL (e.g., your personal Zoom room link, a Google Meet link) into this field. Note: Use only one URL.

  5. Scroll down and click Save.

     

4. Connecting Your Google Calendar

Connect your external Google Calendar for two-way synchronization.

• 

• How to Connect/Disconnect:

  1. Go to the Calendar section.

  2. Look for the Connect Google Calendar button (if not connected) or your connected Google email address (if already connected) near the top right.

     

  3. Click the button/link.

  4. Follow the Google sign-in and permission prompts (you'll see the HubOne branding).

     
     

     
     Choose the specific Google Calendar you want to sync from the dropdown.

     

  5. Click Save.

     

  6. To disconnect, click the Trash can icon next to your connected Google email address and confirm.

5. Rescheduling and Canceling Appointments

You can manage existing appointments directly from the "Upcoming" list.

• How to Reschedule:

  1. Go to the Calendar section > Upcoming tab.

  2. Find the appointment you want to change and click on it to expand the details.

     

  3. Click the Reschedule button.

     

  4. A calendar view will appear. Select a new available date and time slot.

     

  5. (Optional) Enter a Reason for rescheduling.

     

  6. Click the Reschedule Meeting button.

     

• How to Cancel:

  1. Go to the Calendar section > Upcoming tab.

  2. Find the appointment you want to cancel and click on it to expand the details.

     

  3. Click the Cancel button.

     

  4. Confirm the cancellation if prompted.