Managing Invoices

This is the central hub for viewing all your invoices.

1. Access the Invoice List:

   • Click on Payments in the left-hand menu. It defaults to the My Invoices tab.

     

2. Understanding the Invoice List: The table displays key information:

   • Invoice Number: A unique identifier for each invoice.

   • Contact: The name of the customer the invoice was sent to. Clicking the name links to their contact profile.

     

     Amount: The total amount of the invoice.

   • Description: A brief description entered when creating the invoice.

   • Status: The current state of the invoice (see below).

   • Due Date: The date payment is expected.

3. Searching for Invoices:

   • Use the search bar above the list to find invoices by:

     • Invoice Number

     • Stripe Invoice Number (if applicable)

     • Contact Name

     • Description text

     

4. Invoice Statuses: Understand what each status means:

   • Draft: The invoice has been created but not yet finalized or sent.

   • Sent: The invoice has been finalized and sent to the customer (or the payment link generated).

   • Paid: The customer has successfully paid the invoice.

   • Overdue: The due date has passed, and the invoice has not been paid.

5. Creating a New Invoice:

   • How to Create and Send an Invoice | HubOne

Viewing Invoice Details

You can see a detailed summary of any invoice.

1. Open Invoice Summary:

   • From the "My Invoices" list, click on the Invoice Number of the invoice you want to view.

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2. Review the Summary: This page provides a comprehensive, read-only view:

   • Invoice Header: Shows the Invoice Number, Status, Billed To contact, and total Amount.

   • Summary Section: Includes Billed To contact, Billing Address, Memo, Invoice Number, Currency, and Billing Method (e.g., Credit Card).

   • Line Items: Details each item/service, including Description, Quantity, Unit Price, and Amount. Also shows Subtotal, Discounts applied, Taxes (like GST), and the final Total / Amount Due.

   • Details Section: Shows Creation Date, Due Date, Stripe Number (if applicable), and the unique Payment Page link that customers use to pay. You can copy this link.

     

Editing Draft Invoices

Invoices saved as "Draft" can still be modified.

1. Open Draft for Editing:

   • From the "My Invoices" list, find an invoice with the status "Draft".

   • Click on its Invoice Number.

     

2. Edit Invoice Screen:

   • Instead of the read-only summary, you will be taken to the "Edit Invoice" screen.

   • Here you can modify contact details, currency, description, line items, pricing, etc.

   • Once finished, you can save it again as a draft or proceed to finalize and send it for payment.